Long Term Plan 2021/31 Decisions
Item and Page refer to the Agenda for this meeting.
|(Numbers indicate the resolution number from that agenda item.|
Keeping Rates Down
Report presenting information of consultation feedback on this topic.
3 Council did not agree to a rates rebate scheme with funding of $325,000 (or other amount) in lieu of a rates subsidy.
4 Council agreed to make roading reserves available to reduce impacts on the rates limit in the short-term (Roading reserves are only used for roading projects.)
Regulatory Services Updates
2 Council approved additional fees and charges of $83,400 for property related activities starting in 2022.
3 Council approved a permanent Ranger position totalling $64,000 per annum to be funded out of rates.
Service Delivery Department – Staff Submissions
2. Council confirmed that the existing funding that is included in the base budget of $48,300 to enable extended weekend hours at the Balclutha Pool and an additional lifeguard during busy periods be retained in the 2021-31 LTP Budgets.
3 Council approved an additional $30,000+GST in the Non-Assisted Car Parking budget for resurfacing of the public car park in central Balclutha and that this be rate funded in the 2021/22 Year.
4 Council approved $35,000+GST in the Kaitangata Parks & Reserves Capital budget to allow for possible tree maintenance and removal and that this be funded from the investment surplus in the 2021/22 Year.
5 Council approvd $45,000+GST in the Pounawea Camping Ground Capital budget for the renewal of a seawall and to be funded from lease income.
Community Housing Funding Requests
2 Council approved funding for 2021/22 of $125K for Stage 1 initial assessment of Community Housing Unit intertenancy wall performance, in relation to prevention of spread of fire and seismic capacity, funded by self-funding model, as per Community Housing policy (25-year loan) cost per unit $62 per annum rent increase.
Community Plan Funding Requests
2) Council approved funding of $90K to allow for the Lawrence/Tuapeka Community Plan and Reserve Management Plan projects, (as agreed to in the community plan) to be funded by investment returns:
a) Whitehaven Street Playground – 21/22 $5K for fencing, funded from Lawrence Parks and Reserves, 23/24 $40K for 50% share of new play equipment.
b) Gabriels Gully Entrance – Car Park Reserve – 21/22 $10K for equipment.
c) Gabriels Gully Entrance – Community Hub and Destination Toilet Investigation – 21/22 $50K for options analysis/Business case/Create project plan.
d) Reducing Flood Risk in Lawrence – As part of the Hospital Creek improvement project, there is currently $40K in the budget to conduct stormwater modelling of the town to establish current risk and provide a starting point for discussions with ORC about solutions. No rates impact.
3) That Council approve funding of $170K to allow for the Catlins Community Plan and Reserve Management Plan projects, to be funded by investment returns:
a) An improved level of service for existing playground reserves after engagement with Community,
b) Replacement/ Refurbishment of some play equipment at Kaka Point (Esplanade) playground after engagement with Community, 22/23 $50K for 50% share of new play equipment.
c) Council decided not to investigate or consult further with the community on potential future options and facilities at the Willsher Bay, Hina Hina and Pounawea Domain reserves.
d) To investigate and consult with the community on potential options and facilities at the Papatowai Picnic Area Reserve. Options for this reserve which is currently bare land (beside Papatowai store) that were highlighted during the Our Place and Reserve Management Plan consultations include public toilets, playground, picnic area and rubbish bins. 21/22 $20K for 50% share of equipment after Community engagement.
e) Kaka Point foreshore public toilets and change rooms, this is not an identified Community Plan project but there is a high level of community desire for this to be progressed, hence its inclusion. 22/23 $20K to conduct options analysis/create project plan, funded from Depreciation Reserve, no rates impact.
4) That Council approve funding of $60K to allow for Kaitangata Community Plan and Reserve Management Plan projects that are yet to be approved due to timing, to be funded by investment returns.
a) Kaitangata War Memorial Reserve - To assist with the creation of a park themed War Memorial Reserve and cultural/heritage information hub on the old town hall site in Kaitangata. This project is community driven and has design concepts well advanced. 21/22 $50K for physical works/equipment.
b) Kaitangata public toilets at BMX track or Boat ramp, to investigate options for provision of additional public toilets at the Kaitangata BMX/Skate park and/or the Kaitangata boat ramp reserve, consideration to be given to refurbishment of existing toilets next to skate park. 22/23 $50K location to be confirmed, funded from Depreciation Reserve, no rates impact.
c) Kaitangata Pool enhancement or replacement options analysis, this is Community led by the Pool Committee, 21/22 $15K to assist with professional advice. Funded from grant (from reserves Council holds), no rates impact.
d) Kaitangata Boat Ramp Reserve Enhancement - improve level of service of the area around the Kaitangata boat ramp to improve vehicle parking/boat ramp and beautify open space area with picnic furniture/features. 21/22 $10K for 50% share to support Community led project, funded from investment returns.
5) That Council approve funding of $80K for creation of Reserve Management Plans for Kaitangata, West Otago, Clinton and Clutha Valley to be funded by investment returns
a) Kaitangata Reserve Management Plan 2020/21 $20K
b) West Otago Reserve Management Plan 2020/21 $20K
c) Clinton Reserve Management Plan 2020/21 $20K
d) Clutha Valley Reserve Management Plan2020/21 $20K
Corporate Services Updates
2. Council agreed to an increase in levels of service at the Owaka Service Centre.
3. This to be funded via rates with a budgeted increase level of service cost of $$79,200.
4. Council agreed to a $37,881 reduction in Rates for the Property Files Digitisation Project which will be totally funded from fees and charges as per the Regulatory agenda item.
5. Council agreed to a change in funding for the Property Files Digitisation Project to now be funded from fees and charges as per the Regulatory agenda item thus resulting in a reduction of $37,881 in rates.
6. Council agreed to waiving i-Site brochure display charges of $4,206 for the 2022 year only. (This is an extension of the COVID arrangements from last year.)
7. Council agreed to extend the period of time for funding to be available for Covid- 19 related rates distress and business support to 30 June 2022.
8. Council approved $15,000.00 per annum for the period 2021-31 for the Clutha District Community Service Awards. Will be rates funded.
Rural Water Scheme Budget Updates
2. The Balmoral 1 Water rate income is set at $237,466 for the 2021/22 year so that the water rate is set at $331+GST.
3. The Balmoral 2 water rate income is set at $457,195 for the 2021/22 year so that the water rate is set at $290+GST.
4. The Clydevale/Pomahaka water rate income is set at $785,560 2021/22 year so that the water rate is set at $328+GST.
5. The Glenkenich Water rate income is set at $589,937 for the 2021/22 year so that the water rate is set at $288+GST.
6. The Moa Flat Water rate income is set at $503,510 for the 2021/22 year so that the water rate is set at $193+GST.
7. The North Bruce water rate income is set at $503,426 for the 2021/22 year so that water rate is set at $261+GST.
8. The Richardson water rate income is set at $686,668 for the 2021/22 year so that the water rate is set at $273+GST.
9. The South Bruce water rate income is set at $271,097 for the 2021/22 year so that the water rate is set at $177+GST.
10. The Tuapeka water rate income is set at $600,252 for the 2021/22 year so that the water rate is set at $372+GST.
11. The Wangaloa water rate income is set at $169,410 for the 2021/22 year so that the water rate is set at $403+GST.
12. Council decided to amend the recommended Waipahi Stock Water Scheme water rate be increased to $221+GST.
Lawrence/Tuapeka Community Board Submission
2 Council agreed to increase the Parks and Reserves budget for the Lawrence/Tuapeka ward by $2,000 to increase the level of maintenance around the Zig Zag Track area.
Infrastructure Strategy 2021/51
Report summarising the feedback received via the LTP process, in regard to the way Council plans to manage its infrastructure over the next 30 years.
2 Councils confirmed that the Infrastructure Strategy 2021/51 has the priorities right for infrastructure in the Clutha District.
3 Council confirmed the Infrastructure Strategy 2021/51 document, subject to consequential changes being made as a result of decisions from this 20 May 2021 Council meeting.
Living & Working in Clutha Strategy 2021
Report summarising the feedback received via the LTP process, in regard to Council’s strategic direction and strategy.
2. Council confirmed that the Living & Working in Clutha Strategy in general has the right priority areas for the Clutha District.
3. Council confirmed the Living & Working in Clutha Strategy document and noted that further work may be required to refine sections (especially outcomes).
19. (Item moved up)
Milton Main Street Improvements
(For Council’s Decision)
Report to decide option and level of funding for Milton main street improvements.
|Council confirmed a budget of $5.0 million for main street improvements (upgrade from Mill Street to Abercrombie Street), to be included in the 2021-31 Long Term Plan. |
A very high proportion of submitters supported this option.
3 Council noted from the feedback received through the 2021-31 LTP Consultation process that there was a desire for further input into key design features from retailers and the wider public.
Projects Supporting Living & Working in Clutha
Report including feedback and decisions for projects and initiatives including growing tourism, Project Bruce, Owaka pool, Waihola playground, West Otago Health and Balclutha bridge.
2 Council approved additional funding of $180K for Destination Marketing 21/22 to be funded from discretionary investment returns.
3 Council confirmed keeping the Balclutha Bridge Lighting project, as a non-rate funded project.
4 Council approved funding of $195K. for Owaka Swimming Baths improvements to be funded from discretionary investment returns.
5 Council approved an increased operating grant to the Owaka Swimming Baths Committee to $10,200 per annum for the next three years with this increase to be funded from rates. This is an inflationary adjustment from current $9,700.
6 Council confirmed funding for Project Bruce at $60,000 per annum in 2021/22, 2022/23 and 2023/24.
7 Council confirmed a new community projects rate to fund Project Bruce annual grant via ratepayers in the Bruce community rating area.
8 Council approveed funding of $200,000 for Waihola Destination Playground to be funded from discretionary investment returns.
9 Council approved funding of $300,000 in 2021/22 for West Otago Health expansions to be funded via the West Otago Health Trust rate. ($150K from discretionary investment returns and $150K from loan.)
Clutha Parks Trust
(For Council’s Decision)
Report to decide support for funding for Clutha Parks Trust.
Are naish park running separately from Centenial Park. Is the money being primarily spent on Centennial Park?
Council is not intending to shut them down, and remember that $250K is seed money for a huge project.
2 Council approved a budget allocation of $6,000+GST for car park investigations and concept designs to be funded from the investment surplus.
3 Council approved a budget allocation of $35,000+GST for water system installation to be funded from existing approved project budgets and an associated increase in the Balclutha Parks and reserves Operating Budget of $3,000+GST. Further work needs to be done to scope and refine project priorities. To be confirmed with the Trust.
4 Council approved a budget allocation of $8,000+GST for investigating improvements to the Naish Park duck pond to be funded from the investment surplus.
5 Council approved a budget allocation of $9,000+GST per annum for an increased level of service for additional facilities and maintenance in the Centennial Park/Naish Park areas and that this is rates funded.
6 Council declined an increase in the Transportation & Facilities Operations budget of $90,000+GST per annum to employ a full-time Parks Contract Supervisor to support of the Clutha Parks Trust request for ‘a person to oversee landscaping, plantings and maintenance of all parks and reserves in the Clutha District’.
Anglican Family Care Community Request
2. Council did not approve the Anglican Family Care request for $100,000 per annum for 2021/22, 2022/23 and 2023/24. Funded from rates.
Council did endorse a feasibility study in investigate if there is further evidence of the need for a a Safer Communities Clutha coalition.
Community Funding Requests
2. Council confirmed funding of $1,500 per annum to the Clutha District Emergency Services Trust, towards operational costs for the Incident Control Centre Caravan.
3. Council confirmed ongoing support and advice to Clutha District Combined Museums Group from the position of Community Support & Development Advisor.
4. Council confirmed funding of $58,994 per annum to Clutha District Combined Museums Group in 2021/22, 2022/23 and 2023/24.
5. Council confirmed funding of $600 per annum for the Clutha Super Masters Games in 2021/22, 2022/23 and 2023/24.
6. Council confirmed the Clutha Recreation Centre Inc trading as Cross Recreation Centre request of $53,500 for 2021/2022.
7. Council confirmed Cross Recreation Centre’s operating grant is inflation-adjusted in 2022/2023 and 2023/2024.
8. Council confirmed funding of $46,420 to Sport Clutha for 2021/2022.
9. Council confirmed the Sport Clutha request for an inflation adjustment for the annual grant in 2022/2023 and 2023/2024.
10. Council approved staff support to work with Connor Bond and Jak Buckingham to investigate developing a mountain bike trail in Balclutha.
11. Council approved staff support and that the requested work outside the Clinton Community Centre be carried out within existing budgets.
12. Council approved the Council Community Development Programme investigate options for providing Inspiring Communities training in the Clutha District. (Within existing budgets)
13. Council approved staff support to work with the Rotary Club of Milton to develop the Peter Vollweiler Memorial Walkway.
14. Council approved investigation of eradication of wilding sycamores in Whisky Gully as a project for consideration in the Our Place West Otago Community Plan. (This work to including identification of land ownership etc.)
15. Council approved Balclutha Golf Club’s request for partial reimbursement of metered water charges to the amount of $2,000 per annum in 2021/22, 2022/23 and 2023/24.
16. Council confirmed funding of $1,500 per annum to Catlins Coast Inc towards the continued review and development of the Care Code for 2021/2022
17. Council approved funding of $3,000 per annum to Catlins Coast Inc towards the printing of the Tear Off Map for 2021/2022, investment surpluses.
18. Council did not approve funding of $2,000 per annum to Catlins Coast Inc towards the printing of the Visitor Guide.
19. Council approved funding of $2,000 in 2021/22 towards further enhancements on the Catlins Coast Inc website funded via investment surpluses.
20. Council approved Clutha Foundation’s request for $10,000 per annum towards operational funding in 2021/22, 2022/23 and 2023/24 funded from rates.
21. Council approved Kaka Point Surf Lifesaving’s request of an increase of funding by $5,863 to $25,000 per annum in 2021/22, 2022/23 and 2023/24, noting their intent to submit annually with regard to inflation, wage and cost increases during this period to be funded by rates.
22. Council decided that the Malcam Charitable Trust request of an increase in funding of $8,580 to $38,580 per annum for the next three years 2021/2024 be approved and to be funded by rates. (An increase from $30K.)
23. Council decided that the Romahapa Hall Society request of an increase of funding from $1,717.35 to $1,900 per annum for 2021/2022, 2022/2023, 2023/2024 be approved, to be funded by rates.
24. Council approved top up funding of $9,500 in 2021/22, 2022/23 and 2023/24 to the Sport New Zealand Rural Travel Fund, administered by the Sport New Zealand Rural Travel Fund Assessment Committee (Council appointed) to be funded by rates.
25. Council approved an increase in the West Otago Community Centre operating grant from $13,000 to $26,000 in 2021/22, 2022/23 and 2023/24 to be funded by rates.
26. Council confirmed Clutha District Youth Council be supported by the Community Support and Development advisor to partner with the Cancer Society in a Clutha District Fresh Air Project.
27. Council approved Clutha District Youth Council’s request for $10,000 in 2021/22 to continue the Methamphetamine Awareness Campaign funded via investment surpluses.
28. Council approved Clutha District Youth Council’s request for $7,000 in 2021/22 to fund district “Not Even Once” billboards be approved/not approved funded via investment surpluses.
29. Council approved reimbursement of Tuapeka Community Health Inc subdivision and building consent fees of $4,928 , funded via fee reimbursement scheme.
30. Council approved funding the Tuapeka Community Health Inc sewerage and water connection fees through Reimbursement of Fees and Charges and that the amount of $15,590, is funded via investment surpluses.
31. Council does not approve a financial contribution of $17,667 to the New Zealand War Memorial Museum Trust, towards a Museum and Visitor Centre in Le Quesnoy, France funded by rates and/or investment surpluses. (proportion based on population)
Greenfield Bore New Water Source
2 Council confirmed the establishment of a new supply from the Clutha River as a multi-year capital project with a budget of $14.5 million, as included in the 2021-2031 Long Term Plan. There was overwhelming public support for this move during consultation.
3 Council notes that approval to proceed with the new supply from bores near the Clutha River is subject to final confirmation of the production bore capacity and quality testing which is due by the end of July 2021.
|19||Item 19 moved to before 14 in the agenda.|
Financial Strategy 2021/31
2. Council approved a 4% limit on rates increases, this being
3. Council approved the debt limits reflected in the current Investment and Liability Management Policy
4. Council approved $800,000 each year from returns on Nikko investments to subsidise rates through the UAGC.
5. Council approved assumptions used in the Long Term Plan forecasts at a 1.52% interest rate on internal loans and a 3.40% return on external investments (Nikko).
6. Council approved that there are no changes to the Financial Strategy overall.
Approval of Responses to Submitters
Council confirmed their preferred option to introduce a community projects targeted rate be included in the Revenue & Financing Policy 2021.
Schedule of Fees and Charges 2021/22
2. Council adopted the Schedule of Fees and Charges for 1 July 2021 to 30 June 2022, subject to any changes that may arise prior to finalisation of the 2021/31 Long Term Plan.
3. Council adopted dog registration fees contained within the Schedule of Fees and Charges for 1 July 2021 to 30 June 2022 and publicly notifies these prior to 1 July 2021, in accordance with section 37(6) of the Dog Control Act 1996.