Agendas are usually available at least two
working days prior to meetings. All agendas and meeting minutes are
available in PDF format. To view these documents you will need software that
opens PDF files. Download Adobe Acrobat Reader by
Please note that full agendas are sometimes over
100 pages long, with heavy graphic content which makes their electronic
files large in size and prohibitive to download. Therefore, some agenda
attachments are not
included in these online
agendas. These online
agendas are intended to give you a list of the items for discussion and the
covering report, so
have a reasonable idea of the agenda's scope.
Please note that minutes marked as 'unconfirmed'
are yet to be adopted as a true and correct record and therefore may be
subject to change.
Agendas remain online for about 12 months
from the date of posting. If you wish
to view historic agendas/minutes, this can be arranged by contacting us on
0800 801 350 during office hours.
For information on speaking
in the public forum, please click here
The local authority will provide time at the commencement of each
meeting for members of the public to address the meeting, provided that
unless the meeting determines otherwise, a limit of five minutes will
apply to each speaker or group.
Direct criticism of individual Councillors and Staff is not permitted
and the speaker shall not be allowed to question or debate with members;
although questions may be submitted for subsequent evaluation and
answer. Members may question the speaker for clarification.
The Chairperson may refuse applications which are repetitious or
offensive and may terminate a speaker in progress where the subject
matter is disrespectful or offensive, or where the Chairperson has
reason to believe that statements have been made with malice.
At the conclusion of the submission and after members have questioned
the speaker for clarification, the presenter shall either leave the
council chamber orstay on for the remainder
of the meeting.
for people who wish to speak in the public forum section of a meeting
The following are
guidelines to help you in the preparation and presentation of your
If you require any help
or further clarification please contact council.
2.Arrive prior to the appointed time.
3.Take a seat in the public gallery at the
back of the council chambers.
4.If you have a handout/document please
supply 20 copies (for Councillors and Staff).
5.You may wish to give the minute taker a
copy of your address notes.
6.Come forward when invited by the Mayor or
7.Speak to your written submission.
8.You are allowed no more than five
Cover all your main points.
Stick to your original precis.
9.The Mayor or Chairperson may ask
Councillors if they have any questions. Answer through the Mayor
or Chairperson and try to be concise as you can.
when the Mayor/Chairperson thanks you for your submission.
You may now leave the
meeting or remain in the public gallery.
- you may only speak during your submission time or to answer a question
from the Mayor or Chairperson. Make the best use of your time.