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Clutha District
Council Public Forums
(i)
The local authority will provide time at the commencement of each
meeting for members of the public to address the meeting, provided that
unless the meeting determines otherwise, a limit of five minutes will
apply to each speaker or group.
(ii)
Direct criticism of individual Councillors and Staff is not permitted
and the speaker shall not be allowed to question or debate with members;
although questions may be submitted for subsequent evaluation and
answer. Members may question the speaker for clarification.
(iii)
The Chairperson may refuse applications which are repetitious or
offensive and may terminate a speaker in progress where the subject
matter is disrespectful or offensive, or where the Chairperson has
reason to believe that statements have been made with malice.
(vi)
At the conclusion of the submission and after members have questioned
the speaker for clarification, the presenter shall either leave the
council chamber or stay on for the remainder
of the meeting.
Guidelines
for people who wish to speak in the public forum section of a meeting
The following are
guidelines to help you in the preparation and presentation of your
submission.
If you require any help
or further clarification please contact council.
1.
Be prepared.
2.
Arrive prior to the appointed time.
3.
Take a seat in the public gallery at the
back of the council chambers.
4.
If you have a handout/document please
supply 20 copies (for Councillors and Staff).
5.
You may wish to give the minute taker a
copy of your address notes.
6.
Come forward when invited by the Mayor or
Chairperson.
7.
Speak to your written submission.
8.
You are allowed no more than five
minutes.
·
Be
concise.
·
Cover all your main points.
·
Stick to your original precis.
9.
The Mayor or Chairperson may ask
Councillors if they have any questions. Answer through the Mayor
or Chairperson and try to be concise as you can.
10. Retire
when the Mayor/Chairperson thanks you for your submission.
You may now leave the
meeting or remain in the public gallery.
Remember
– you may only speak during your submission time or to answer a question
from the Mayor or Chairperson. Make the best use of your time.
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