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Clutha District Council
Public Forums
(i)
The local authority will provide time at the commencement of each meeting for
members of the public to address the meeting, provided that unless the meeting
determines otherwise, a limit of five minutes will apply to each speaker or
group.
(ii)
Direct criticism of individual Councillors and Staff is not permitted and the
speaker shall not be allowed to question or debate with members; although
questions may be submitted for subsequent evaluation and answer. Members may
question the speaker for clarification.
(iii)
The Chairperson may refuse applications which are repetitious or offensive and
may terminate a speaker in progress where the subject matter is disrespectful or
offensive, or where the Chairperson has reason to believe that statements have
been made with malice.
(vi)
At the conclusion of the submission and after members have questioned the
speaker for clarification, the presenter shall either leave the council chamber
or stay on for the remainder of the meeting.
Guidelines for people who wish to
speak in the public forum section of a meeting
The following are guidelines to
help you in the preparation and presentation of your submission.
If you require any help or
further clarification please contact council.
1.
Be prepared.
2.
Arrive prior to the appointed time.
3.
Take a seat in the public gallery at the back of
the council chambers.
4.
If you have a handout/document please supply 20
copies (for Councillors and Staff).
5.
You may wish to give the minute taker a copy of
your address notes.
6.
Come forward when invited by the Mayor or
Chairperson.
7.
Speak to your written submission.
8.
You are allowed no more than five minutes.
·
Be concise.
·
Cover all
your main points.
·
Stick to
your original precis.
9.
The Mayor or Chairperson may ask Councillors if
they have any questions. Answer through the Mayor or Chairperson and try
to be concise as you can.
10.
Retire when the Mayor/Chairperson thanks you for
your submission.
You may now leave the meeting or
remain in the public gallery.
Remember
– you may only speak during your submission time or to answer a question from
the Mayor or Chairperson. Make the best use of your time.
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